Tenants and Users Liability Insurance Policy (TULIP)

The University of Illinois System does not want to be exposed to undue liability risk for allowing groups and individuals to use its facilities and premises. Certain activities that present liability risk may require the user or tenant to provide evidence of liability protection.

Groups or individuals that want to use U of I system facilities and premises must first receive approval from the appropriate Facility or Scheduling office or the unit whose property or facility they want to use. These university-level offices are as follows:

Once conditional approval is granted for use of the desired facilities, the group or individual may be asked to show evidence of liability insurance with a minimum limit of $1,000,000.

Insurance Provider Options

Outside entities may contact a local insurance broker to find liability coverage. Insurance for approved events may be purchased from any insurance carrier that meets the standards set by Risk Management. The system also offers access to the Tenants and Users Liability Insurance Policy (TULIP) offerings from two vendors: Marsh, and Arthur J. Gallagher.

The Marsh and Gallagher policies are for outside entities and individuals that want to use University of Illinois premises and that may not otherwise have liability insurance. The Gallagher program is intended solely for external users of campus facilities. The Marsh Program can be used for on- and off-campus facilities.

These policies protect both the facility user and the U of I against claims by third parties who may be injured as a result of participating in an event. Both programs are designed to facilitate the purchase of coverage for an event, and they may be a less expensive option to acquiring a policy on an annual basis. The cost and availability of liability insurance under these programs is based on several factors, including the nature of the event, the duration of the event, and the anticipated number of participants.

Please note, if you are using Housing Dining Services or a vendor from the Insured Caterers' List (PDF) you do not need to purchase liquor liability coverage through the TULIP.

Getting Cost Estimates

To determine the availability and cost of insurance available visit either vendor's website.

The information on this page is provided as a convenience and for informational purposes only. Other insurance products may also be available through other sources.

AMBA’s CampusConnexions®

Provides a variety of insurance solutions and support for educational institutions and their diverse communities.

Where to Find Information, Quotes, and Applications

Visit www.campusconnexions.com and select your university in the dropdown menu. The page display refreshes to show all available products including:

  • Liability Protection: Special Events, Performers/Speakers/Vendors/Exhibitors, Sports Clubs, Student Groups, Camps, General Liability, Cyber Liability, Professional Liability, and TULIP Event Liability.
  • Student-Specific Coverage: Renters Insurance, Tuition Refund Insurance, and Travel/Study Abroad Insurance.
  • Health & Safety: Excess Accident Medical insurance for Camps, Sports Clubs, and more.
  • Event Management: Event Cancellation Insurance and Prize Indemnity Insurance.

When to Apply for Insurance

10 business days before the event date, for most events with low-risk activities, is a best practice. In most cases, the premium quote and approval for a policy will be immediate.

6-8 weeks before the event date, for certain events that involve high-risk activities, or large events (over 5,000). The insurance company may require additional information, and this should allow enough time for a thorough market search to quote and issue a policy for your event.

Full payment is required at the time of application, prior to the event date. Payment is the sole responsibility of the group or individual purchasing the policy.

The Certificate of Insurance or Policy will be delivered to the applicant via email upon satisfying all insurance company binding requirements including successful payment.

Proof of Coverage

When applying, provide details on any required Certificate Holders or Additional Insureds. You may be responsible to provide proof of coverage to the university and/or other organizations related to your event or work.

When Assistance is Needed

Contact CampusConnexions® to speak with an experienced AMBA representative.
Phone: 866-838-9236
Hours: Monday – Friday, 8am to 5pm (CT)
Email: plsdsteam.service@getamba.com

Arthur J. Gallagher (URMIA TULIP plus)

  1. Visit https://tulip.ajgrms.com.
  2. Click on the "Quick Quote" tab.
  3. Select the state in which the event will be held.
  4. Select the location, and choose "The University of Illinois."
  5. Move to the Search for your location by code box and enter the appropriate location code from the following list.
  6. Continue through the Get a Quote paged process.

3897 Board of Trustees of the University of Illinois
3898 Division of Intercollegiate Athletics
3899 Memorial Stadium
3900 Activities And Recreation Center
3901 Krannert Center for the Performing Arts
4486 Alice Campbell Alumni Center
3902 University of Illinois at Springfield, Public Affairs Center
3903 University of Illinois at Chicago, Pavilion
3904 University of Illinois at Chicago, Ofc of Classroom Scheduling
3905 University of Illinois at Chicago, Forum

In most cases, approval for a policy will be given immediately. In these instances, the cost will be displayed and payment by credit card requested. Payment is the sole responsibility of the group or individual purchasing the policy.

It’s not uncommon for an insurance underwriter to require additional information. The review process may take up to 10 business days to complete.

When TULIP coverage is provided by Gallagher, confirmation of coverage will be sent directly to you and to the Office of Risk Management.

Who to Ask

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